HOW TO MAKE PAYMENTS   

This page provides guidelines for the payments made by parents for subscriptions and activities. This in part is to make less problems for the Troop to administer all the money coming in.

1)   Group subscriptions

a)   Subscriptions should be paid the FIRST meeting of each term

b)    This must be made as a separate cheque from any payments for activities and cheques should pay “18th St Albans Scout Group”

c)    The preferred method is a cheque handed in to the Scout Leader or the parent/leader designated as subscriptions collector.

d)  We can no longer take cheques to include subs for members in other sections.

e)  Subs for Aquila Scouts must be paid via Aquila Scout Leader: no other method is possible, due to continuing problems.

f)   Subscriptions are needed from all Scouts who are members at the start of the term and generally are not refundable.

g)  Group subs must still be paid by cheque until the Group Treasurer announces otherwise.

h)  If there might be any ambiguity over which Scout is linked to the cheque or over what it is for, please indicate on the back of the cheque. Examples of such ambiguity might be siblings in the Troop or activities with the same cost.

i) Please do NOT put the cheque in an envelope.

j)   We hope that subscriptions will be paid with Gift Aid, so we increase our income without extra cost to parents. The Gift Aid form is here, if you have not completed one on joining.

2)   Troop payments - activities, camps etc.

a)   The preferred method is now direct transfer via internet banking: you will need the Troop account name and number to set this up.

i.  Currently, the Troop account details will not be sent electronically, but on paper, so ask for a copy.

ii.  You must show clearly the information about the payment, so it appears in the Troop bank Account as "Scout name(s)".

iii.  At least initially until we are all used to this, send an email to say that you have made the payment. This will prompt me to check the Troop account.

b)  If paying by cheque, make it payable to “18th St Albans Scout Troop”.

i. Cheques are mainly paid in to the bank by machine and so must have the number amount clearly printed (e.g. 14·00 or 14--) and ensure that the account details are not covered by writing.

ii. Please do NOT put the cheque in an envelope.

c)   If paying by cash, please put in an envelope and label it with Scout’s name and what the cash is for.

d)   If there might be any ambiguity over which Scout is linked to the cheque or over which activity, please indicate on the back of the cheque . Examples of such ambiguity might be:

i)   Siblings in the Troop

ii)  Other activities with the same cost

iii)  Several activities on the same cheque

e)   It helps the Scout Leader, if ONE cheque or transfer is used for several payments, as long as it is clear which Scout(s) and which activities.

f)  Payments for activities are not generally refundable, because the Troop makes commitments to pay (e.g. for camp sites, vehicle hire etc) based on numbers who have paid.

g) Recurrent late payment for activities may be considered incompatible with Troop membership as it jeopardises the success of activities for all our Scouts.